Establish a daily Routine that Makes You More Productive

Automotive & HD Business Management Articles.
Bob Greenwood. April 18, 2013. ( over 8 years ago ) 1,682 views

Are you experiencing days where you look back at the end of the day and say to yourself “What did I really get done today?”

Most shop owners have a problem establishing a daily “routine” where it allows them to move the business forward by working “on” the business and not just “in” the business. This topic is usually addressed under the title of time management.

Find out what time-frame of day best works for you to be by yourself to work “on” the business; perhaps 9:30AM-11AM, 11AM-12:30PM, or 1:30-3PM. Experiment and find a time slot that works for you. During this time, your office door is closed, you’re unavailable—no calls are accepted. You are in a meeting (with yourself). You are now looking at and measuring the business and determining exactly what needs to be done to improve and move the business forward. You establish your detailed plan.

I find most shop owners have not established a daily routine and this makes you unproductive in so many ways which in turn can raise your stress level. As you know, your time is worth your door rate. You must be a contribution to the company’s bottom line. Let’s get back to some very basic time management plans:

1) Before you go home at the end of the day, write out a “to do” list (read last week’s BLOG on “to do” list) for tomorrow that has to be completed outside your personal meeting time slot. Estimate the time required for each item to be completed on the “to do” list. Do NOT overbook yourself.

2) In your personal meeting time, start by going back to the key measurements of your business and analyzing the progress each week and each month… such as average billed hours per invoice, site efficiency, average cost per billed hour, and analyse random invoices to compute net income made on the job. Those are just some basic measurements to be reviewed. Find out where your weaknesses are and make up a plan to correct them. Check off what’s been completed and continue to work on some more. Remember, only 2 items at a time—so take your time and implement them properly. Establish a date and time frame for each to be completed. This keeps you accountable.

3) Thanks to your “to do” list that gets the next day organized for you, when you go home at night, shut the business down in your head. You have it under control. I know that’s easier said than done, however, it’s now family and personal time. Live in the moment and enjoy. I’ve noticed how much better one can sleep when the mind is relaxed because you feel organized.

A good night’s sleep each night keeps you sharp when you are at the shop.

Routines are important in our lives and for being productive in our business. Routines can also help keep things in perspective. Take a hard look at what you’re doing now and work on establishing a daily business routine that works for you and allows you to make the most of each day at the shop.

Bob Greenwood

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Bob Greenwood
Surrey, British Columbia, Canada